Notice Writing
What is a Notice?
A notice is a short and formal piece of writing used to inform or announce important information to a specific group of people. It gives clear and brief details about an event, activity, meeting, competition, or any important announcement.
Parts of a Notice
1. Name of the Issuing Authority
This is the name of the school, organisation, department, or institution that is issuing the notice.
Example:
Delhi Traffic Police
ABC Public School
Green Valley School
2. The Word “NOTICE”
Write the word NOTICE in capital letters at the centre of the page. It tells the reader that the information is an official announcement.
3. Date
Write the date on which the notice is issued.
Example:
24 January 2027
4. Heading (Title)
The heading tells the reader what the notice is about in a few words.
Examples:
Traffic Advisory
Parent-Teacher Meeting
Cultural Fest
Blood Donation Camp
5. Body of the Notice
The body contains the main information. It should answer the following questions:
What is the event or announcement?
When will it take place?
Where will it be held?
Who can participate or attend?
How should people respond or what should they do?
The information should be brief, clear, and to the point.
6. Name and Designation of the Writer
Write the name of the person issuing the notice along with his/her designation.
Example:
Amarjeet Singh
Special Commissioner of Police
Traffic Management Division, Delhi
Rules for Writing a Notice
1. Use Instructive Language
Use words like must, should, will, are requested, are advised because a notice gives instructions or information.
Example:
Students must report by 8:30 a.m.
2. Write in the Present Tense
A notice is usually written in the present tense.
Example:
Students are requested to attend the meeting.
3. Use Formal Language
Use polite and official language. Do not use informal words or personal opinions.
Correct:
All students are requested to attend.
Incorrect:
I want you all to come.
4. Avoid the First Person
Do not use words like I, we, me, us, my, our.
Correct:
Students are requested to participate.
Incorrect:
We request you to participate.
5. Avoid Using the “-ing” Form of Verbs
Write short and direct sentences instead of using continuous verb forms.
Correct:
The competition will begin at 10:00 a.m.
Incorrect:
The competition will be starting at 10:00 a.m.
Do not exceed 50–60 words (unless otherwise instructed).
Avoid unnecessary details.
Remember:
A good notice is short, clear, informative, and properly formatted.
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Sunshine Public School, Raipur
NOTICE
Date: 7th July, 2027
Rescheduling of Parent–Teacher Meeting
All parents are informed that the Parent–Teacher Meeting scheduled on
12 July 2027 has been rescheduled.
The meeting will now be held on 16 July 2027 from 9:30 a.m. to 12:30 p.m.
in the school auditorium. Parents are requested to attend the meeting on
the new date.
Anita Sharma
Class Teacher
Vidya Jyoti School, Jagdalpur
Cultural Club
NOTICE
Date: 5 September 2027
Cultural Fest 2027
The Cultural Club invites students to participate in the Annual Cultural Fest. Competitions include dance,
singing, drama, painting, speech, and instrumental music. Interested students should register with the
Cultural Club by 12 September 2027. All students are encouraged to participate and showcase their talents.
Rahul Verma
Secretary, Cultural Club
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City Care Hospital, Jagdalpur
NOTICE
Date: 20 September 2027
Blood Donation Camp
A Blood Donation Camp will be organised on 28 September 2027 from 9:00 a.m. to 2:00 p.m. at the city
Community Hall. Healthy adults between 18 and 60 years are eligible to donate blood. Free health check-ups,
refreshments, and certificates will be provided to all donors.
Dr. Meera Kapoor
Camp Coordinator, City Care Hospital
Question 4: Tree Plantation Drive
You are the Eco Club Secretary of your school. Write a notice informing students about a Tree Plantation Drive.
Answer
Green Valley Public School
NOTICE
Date: 10 July 2027
Tree Plantation Drive
All students of Classes VI to VIII are informed that a Tree Plantation
Drive will be organised on 15 July 2027 at 8:00 a.m. in the school garden.
Students are requested to bring one sapling and participate
enthusiastically.
Riya Sharma
Eco Club Secretary
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Question 5: Science Exhibition
As the Science Club Secretary, write a notice inviting students to participate in a Science Exhibition.
Answer
Sunrise Public School
NOTICE
Date: 18 August 2027
Science Exhibition
Students of Classes VI to VIII are invited to participate in the Science
Exhibition on 25 August 2027 in the school auditorium from 9:00 a.m.
to 1:00 p.m. Interested students should register with the Science
teacher by 20 August 2027.
Rahul Verma
Science Club Secretary
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Question 6: Sports Practice
You are the Sports In-charge of your school. Write a notice informing students about the Annual Sports Meet practice.
Answer
Little Angels Academy
NOTICE
Date: 5 August 2027
Sports Practice
All students selected for the Annual Sports Meet are informed that
practice will begin on 8 August 2027 at 7:30 a.m. on the school
playground. Students should wear their sports uniform and report on
time.
Pooja Batra
Sports In-charge
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Question 7: Drawing Competition
As the Art Club In-charge, write a notice inviting students to participate in a Drawing Competition.
Answer
Little Angels Academy
NOTICE
Date: 15 September 2027
Drawing Competition
A Drawing Competition will be held on 20 September 2027 at
10:00 a.m. in the school art room. Students of Classes VI to VIII are
encouraged to participate. Interested students should register with the
Art Teacher by 18 September 2027.
Pooja Batra
Art Club In-charge
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Question 8: Music Competition
You are the Music Club Secretary of St. Mary’s School. Write a notice informing students about an Inter-School Music Competition. Mention the date, time, venue, and the last date for registration.
Answer
St. Mary’s School
NOTICE
Date: 8 November 2027
Inter-School Music Competition
The Music Club is organising an Inter-School Music Competition on
18 November 2027 at 10:00 a.m. in the school auditorium. Students
interested in participating should register with the Music Department
by 14 November 2027. All participants are requested to report on time.
Ananya Das
Music Club Secretary
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Question 9: Charity Fair
You are the Head Boy/Head Girl of Springdale Public School. Write a notice informing students about a Charity Fair to raise funds for underprivileged children.
Answer
Springdale Public School
NOTICE
Date: 15 December 2027
Charity Fair
The school is organising a Charity Fair on 22 December 2027 from
9:00 a.m. to 2:00 p.m. in the school playground. Students are
requested to contribute books, toys, and handmade items for sale.
All are encouraged to participate and support this noble cause.
Aarav Mehta
Head Boy
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Question 10: Poster Making Competition
You are the Secretary of the Art Club of Greenwood International School. Write a notice informing students about a Poster Making Competition on the theme “Save the Environment.” Mention the date, time, venue, and the last date for registration.
Answer
Greenwood International School
NOTICE
Date: 10 January 2028
Poster Making Competition
The Art Club is organising a Poster Making Competition on the theme
“Save the Environment” on 18 January 2028 at 10:30 a.m. in the Art
Room. Students of Classes VI to VIII are invited to participate.
Interested students should register with the Art Teacher by
15 January 2028.
Neha Kapoor
Secretary, Art Club
