MESSAGE WRITIN
1. What is a Message?
A message is a short piece of information written for a person when he or she is not available to receive it directly.
A message helps communicate important information accurately and quickly.
Example Situations-
- Someone calls when your father is not at home.
- A friend visits while you are away.
- A teacher leaves instructions for a student.
- A doctor changes an appointment.
- A relative informs about an important event.
2. Definition
A message is a brief written communication containing important information for a person who is absent.
3. Purpose of Message Writing
- To pass information correctly.
- To avoid forgetting important details.
- To communicate in a short and clear manner.
- To save time.
4. Features of a Good Message
- A good message should be:
- Brief
- Use short sentences.
- Clear
- The reader should understand it easily.
Complete
- Include all important information.
- Accurate
- Do not change the original information.
- Polite
- Use respectful language.
5. Format of Message Writing
6. Parts of a Message
* Heading
– Write “MESSAGE” at the top.
* Date
– Mention the date when the message is written.
* Time
– Mention the time when the message is received.
* Receiver
– Name of the person for whom the message is intended.
* Body of the Message
– Contains the important information.
* Sender
– Name of the person writing the message.
7. Rules of Message Writing
Do’s
✓ Write only important information.
✓ Use simple language.
✓ Mention date and time.
✓ Write complete information.
✓ Be polite.
✓ Use indirect speech whenever required.
Don’ts
✗ Do not write long paragraphs.
✗ Do not include unnecessary details.
✗ Do not change the meaning of the original message.
✗ Do not use informal language.
8. Steps to Write a Message
Step 1
Read the conversation carefully.
Step 2
Identify:
Who called?
For whom?
What information was given?
Step 3
Note important details:
Date
Time
Place
Purpose
Contact number (if given)
Step 4
Write the message in proper format.
Step 5
Check for grammar and spelling mistakes.
9. Information to Include
Always look for:
Name of caller
Name of receiver
Date
Time
Venue
Purpose
Contact details
Special instructions
10. Sample Question
Telephonic Conversation
Dr. Jaiswal: Hello, may I speak to Rajat?
Mother: Sorry, Rajat is not at home.
Dr. Jaiswal: Please tell him that his appointment has been fixed for tomorrow at 5 p.m. He should bring all his previous medical reports.
Mother: Sure, I will inform him.
MESSAGE
Date: 11 June 2026 Time:10:30 a.m.
To: Rajat
Message:
Dr. Jaiswal called and informed that your appointment has been fixed for tomorrow at 5 p.m. Please bring all your previous medical reports.
From: Mother
Read the telephonic conversation between Dr Jaiswal and Rajat’s mother.
Dr Jaiswal: Hello! May I please speak with Rajat?
Rajat’s Mother: This is Rajat’s mother. He is not at home now. Is there something?
Dr Jaiswal: I wanted to inform him that there is an error in the prescription. He is to administer the eye drops four times a day and not three. If he has any concerns, tell him to feel free to contact me.
Rajat’s Mother: I will tell him that, Doctor. Thank you so much for the call.
Dr Jaiswal: You don’t have to thank me. It was my duty to inform him of the error.
2.Now, Rajat mother has to leave for the market. So she lives a message for him look at the message
4.Read the telephonic conversation between the Class Teacher and Rohan’s mother.
Class Teacher: Hello! May I speak with Rohan?
Rohan’s Mother: I am his mother. He is not at home right now.
Class Teacher: Please tell him that the school picnic has been postponed to next Friday. Students should submit the consent form by Wednesday.
Rohan’s Mother: Certainly, I will inform him.
Message
Date: 12 July Time: 5:00 p.m.
Rohan
Your class teacher called to inform that the school picnic has been postponed to next Friday. She also reminded you to submit the consent form by Wednesday.
Mum
5.Read the telephonic conversation between Neha and Priya’s father.
Neha: Hello! May I speak with Priya?
Priya’s Father: She is not at home. Can I take a message?
Neha: Please tell her that the dance practice will start at 8:00 a.m. tomorrow instead of 9:00 a.m.
Priya’s Father: Sure. I will let her know.
Message
Date: 18 August
Time: 6:30 p.m.
Priya
Neha called to inform you that the dance practice will begin at 8:00 a.m. tomorrow instead of 9:00 a.m. Please reach the school on time.
Dad
6.Read the telephonic conversation between the Librarian and Aman’s sister.
Librarian: Hello! May I speak with Aman?
Aman’s Sister: He is playing outside at the moment.
Librarian: Please inform him that the library book he borrowed is due tomorrow. He should return it to avoid a fine.
Aman’s Sister: Thank you. I will tell him.
Message
Date: 5 September
Time: 4:45 p.m.
Aman
The librarian called to remind you that the library book borrowed by you is due tomorrow. Please return it on time to avoid a fine.
Riya
7.Your friend called while your brother was away. Write a message informing your brother about the call.
Message
Date: 10 January
Time: 5:30 p.m.
Rahul
Your friend Arjun called while you were away. He reminded you to bring your football kit for tomorrow’s match. He also asked you to reach the playground by 7:30 a.m.
Riya
8. Your class teacher called when you were not at home. Write a message left by your mother informing you about the call.
Date: 15 February
Time: 6:00 p.m.
Ananya
Your class teacher called to remind you that the Science project must be submitted tomorrow. She asked you to bring the completed model and project file.
Mum
9. You are going to visit your grandparents and will return late. Write a message for your sister informing her about your plan.
Date: 20 March
Time: 9:00 a.m.
Priya
I have gone to visit our grandparents and may return late in the evening. Please do not worry. I will call you after reaching there safely.
Rohan
